For overnight programs/conferences:

By three weeks deadline, the Organization must submit, in writing, a “Guaranteed Participant Count.” The Guaranteed Participant Count is the minimum number of participants attending the Program each day, whether they are staying overnight or commuting to the Program. Subject only to the terms of Section F (Financial Obligations) and Section G (Cancellation), the Organization guarantees to pay the University an amount equal to the Guaranteed Participant Count times the Facility and Media Use fee.

For events:

The organization must confirm all arrangements and not cancel within two weeks of the beginning of the program, or will forfeit all payments/deposits.