Barbecues and Outdoor Events 

When requesting space from Conference & Event Services, it is best to fill out our Event Request Form; this will ensure that we receive all appropriate information in order to create the booking for you in our scheduling software (EMS). The form for faculty and staff (which isn’t as exhaustive as the one for off campus programs) can be found on our website at the following link:

When you have completed the form, CES will automatically receive an e-mail with your information, and we will look for space to hold your event.

Please note that when you are reserving outdoor space, CES requires that you have a rain site scheduled in case there is inclement weather on the day of your event. For example, if you want to have an event on the Union Green, we must also reserve an indoor space that the right size for the number of your participants you have (and the type of event you are having) so that you may still hold your event even if it rains.

When we send you a confirmation of your space reservation, the rain site will be listed along with the space we were able to find for you. Which space you actually use will be decided on the day of the event, based on the weather of that day; however, in some cases (for example, for an early morning outdoor activity), we may make the call a day ahead.

In some cases, we do not have a rain site available on the date you wish to hold your event. In those situations, you would then have two options:

  1. Choose another date; then see whether we can reserve your preferred space on that day, along with a rain site
  2.  Agree to book your event, understanding that if it rains that day, and we do not have a rain site, that CES would cancel your event

Please note further that because of Seattle University’s contract with Bon Appétit, all food service must be provided by Bon Appétit in "schedulable" spaces (meaning: all spaces that CES can support). This includes outdoor locations. This is to promote the safety and well-being of all participants, by ensuring that all current required food handling guidelines are followed.