Clubs and Organization Resources
Club Recognition
  • 2014-2015 Student Club Recognition!

    Club Recognition Requirements

    • A minimum of six (6) Seattle University students in good academic standing and a completed recognition form
    • One full-time SU faculty/staff advisor.
    • An updated constitution on file (no more than 3 years old)
    • At least two club representatives must attend a club orientation training session

    Recognition privileges are in effect from the approval date of the application until end of the academic year for which the student club is applying. Student clubs must re-apply each year for recognition. New student clubs may apply for recognition at anytime during the academic year. All clubs must comply with University Controller's financial and accounting procedures, adhere to the student club's approved constitution and bylaws, and must retain an advisor who is a faculty or staff member employed by Seattle University in order to be considered for recognition. Student clubs must adhere to all policies and procedures outlined for clubs.

    Club Recognition Steps

    Step 1

    Fill out the club RECOGNITION FORM online. You will need to have the student ID numbers and e-mail addresses of your officers and your advisor's e-mail address in order to complete these forms.

    Each club must have a minimum of 6 current Seattle University students in good academic standing (minimum 2.0 overall grade point average) to form a club. Each student listed as a contact for the club must maintain good academic standing (2.0 overall grade point average) during the 12 month recognition period in order for the club to maintain club recognition status.

    Step 2

    Two representatives from each club must attend one Club Training Session. Dates and times for the 2014-2015 Club Training Sessions in Spring Quarter are as follows:

    • Monday, October 27th: 4:00pm - 5:00pm in Student Center Room 210
    • Thursday, October 30th: 5:00pm - 6:00pm in the Casey Commons (5th Floor of Casey)
    • Tuesday, November 4th: 12:30pm - 1:30pm in Student Center Room 130
    • Thursday, November 6th: 4:00pm - 5:00pm in Student Center Room 130

    Sign-Up Here: CLUB ORIENTATION SIGN UP SHEET

    Contact studentactivities@seattleu.edu for any questions.

    Step 3

    Update or create a constitution for your club and email it to studentactivities@seattleu.edu.

    Constitutions should include the following components

    • Official name of the club
    • Date of creation and revision of the document
    • Purpose Statement
    • Membership (only members of the Seattle University community are eligible to participate. Officers must be currently enrolled SU students)
    • Non-discrimination clause
    • Officers and their duties
    • Decision making procedures
    • Meetings (frequency, who calls meetings, and who must attend)
    • Parliamentary authority
    • Disbursement of organization assets (if the organization dissolves)
    • Finances (how funds collected, maintained and disbursed)
    • Amendments (process to amend or change the constitution)
    • Faculty/staff advisor (process for selecting and replacing the advisor and the club/advisor relationship)

    You may use this mock constitution as a guide.

    Step 4

    Communicate your club recognition status with your club advisor.

    The SU faculty/staff advisor serves as the link between the club and Seattle University. Advisors are encouraged to be knowledgeable about the club's affairs and offer expert knowledge while creating an environment in which club members and leaders are offered the freedom to lead within Seattle University's policies and procedures. Club members are also responsible for regular communication and consultation with their club advisor. Primary faculty or staff advisors must be employed full-time by Seattle University. Half-time faculty or staff members may serve as secondary advisors. In some instances, exceptions may be made on a case-by-case basis by the Director of Student Activities. Contact studentactivities@seattleu.edu for more information.

    Recognition Policies

    Role of Student Clubs at Seattle University & Recognition Defined

    Student clubs are an integral part of Seattle University's mission; they provide opportunities to develop leadership skills, broaden social and professional backgrounds, and contribute to both the university and community. All groups are student initiated, organized, and led.

    Seattle University has high expectations for student clubs to be part of the mission and values expressed through its Catholic Jesuit identity. With official recognition, a club is expected to conduct its business in a way that reflects favorably upon the club as well as Seattle University. Recognition by Seattle University means that a club has received official permission to conduct business on and off campus and will be granted certain privileges that assist the club in its operations.

    Recognition Privileges

    Officially recognized student clubs at Seattle University enjoy the following benefits:

    • Recruit members from the student body
    • Use of meeting space on campus to conduct meetings and hold events
    • Collect dues from members
    • Sponsor activities and invite speakers in accordance with university guidelines and Seattle University's Jesuit, Catholic tradition
    • Participate as a group in university events
    • Use university facilities, equipment, and services to conduct club business and activities
    • Advertise club activities on the student activities calendar, university bulletin boards, approved banner locations, and sandwich boards according to all university policies and procedures
    • Obtain a club email account
    • Have a mailbox in the Student Activities office
    • Apply for funding from SGSU Appropriations
    • Apply for funding from the Multicultural Programming Fund
    • Have an on-campus club account
    • Be included in university publications (both paper and electronic)

    Recognition Responsibilities

    • Knowing and abiding by all policies and procedures
    • Being aware of and in full compliance with University and Student Activities policies and procedures as well as applicable local, state, and federal laws and regulations
    • Completing the annual recognition process with Student Activities by the published deadlines
    • Ensuring that contracts for goods and services are approved by the Director of Student Activities and are routed by Student Activities to be signed by the Vice President for Student Development's office
    • Represent the purpose and intent of the club accurately, ethically, and according to the university mission and values
    • Respond promptly and ethically to all inquiries and policies supported by the university and Student Activities
    • Ensuring that club behavior does not result in harassment or discrimination on the basis of race, national or ethnic origin, religion, gender, sexual orientation, political orientation or disability
    • Maintaining a minimum of 6 members who are currently enrolled Seattle University students
    • Ensuring that each of the 6 members on file with Student Activities are in good standing (academic and judicial)
    • Having a full-time faculty or staff primary advisor.
    • Having a current club constitution (no more than 3 years old) on file with Student Activities as well as all constitutions and bylaws of all other local and national governing and affiliated organizations
    • Notify Student Activities of any officer or advisor changes completing the Club Contact Update form
    • Complying with all university fiscal policies and procedures related to on-campus club accounts
    • Ensuring that club accounts do not become overdrawn

    Failure to comply with any of the Club Recognition Responsibilities may result in the club's recognition status being reviewed and some privileges or full recognition being revoked.