Club Responsibilities

• Adhering to the University guidelines on content & all related posting policy
• Preparing the material or writing the announcement
• Planning ahead and checking in advance to reserve the space if necessary
• Getting the material approved
• Physically hanging it up and taking it down

Posting Process and Resources

• Student Activities will review all material intended for campus to ensure it meets with the general University policy on content
• Student Activities will date stamp all printed material and provide posting location information
• Student Activities has gaffer tape for you to check out with your SU ID
• The CAC will monitor all the posting locations to ensure that all groups have a fair chance to advertise
• The Housing and Residence Office will review material intended for the residence halls to ensure it meets with the University guidelines on content
• The Housing and Residence Office will date stamp all your material and pass it on to the appropriate RA in each building for distribution
• The Housing and Residence Policy is included here for your review

Content

• All advertising must be coherent with Jesuit ideals, values, and teachings.
• Advertising which denotes sexist or racist overtones, has prejudicial messages, suggests violence and/or discrimination towards others on the basis of character, race, religion, sexual orientation, or gender in its message, content or program format will not be approved.
• References to the promotion of alcohol and/or drug use/paraphernalia are not allowed.
• If the material is in a foreign language, an English translation must be supplied and posted next to each sign.
• If alcohol is to be served at an event, the advertising should state: "Food and beverages are available. Identification cards will be checked" or "Some beverages may require ID."
• You must indicate the name of the sponsoring organization or group, the nature of the event, the date and time, the location, cost (if any), and a contact number or email for more information.

Political Content Policy

• Advertising for political events on SU-campus (including talks, debates, etc) is permitted at Seattle University with permission from the office of the V.P. for Student Development.
• Direct promotion of political parties by NON-SU SPONSORED groups is not allowed.
• All SU sponsored group or club interested in political related events & advertising on campus should discuss their plan with the Student Activities Director.

Policy on Content for Community Events and Information

• Alcohol distributors are not allowed to publicize at Seattle University.
• Flyers which advertise non-profit agencies, neighborhood businesses, services such as tutoring, housekeeping, childcare, housing, educational programs at other churches, schools, etc., are acceptable provided they do not violate the general policy on content.
• The names of Seattle University, Seattle U., S.U., or the name of any registered SU organization, may not be used with any non-university associated enterprise in such a manner that it may be inferred the aforesaid entitles support for or to the enterprise or endorse any product or service related to it.

Flyer Posting Policy

• The content must adhere to the general policy on content
• Flyers must be less than 11 inches x 17 inches
• Seattle University sponsored flyers should only be posted on the boards labeled "On-Campus Events and Information" The sponsoring organization must be clearly labeled on the flyer.
• Non-SU flyers can ONLY be posted on the boards labeled Community Events and Information.
• Off-campus housing and classifieds may go on Community Events and Information boards, but, there is only one dedicated board for classifieds and two boards for off campus housing. See posting locations.
• The sponsoring group or organization is responsible for the removal of ALL advertisements and they must be removed within 72 hours (3 Days) after their event.
• If the flyer has no specific date, the maximum time allowed is one month.
• One flyer per bulletin board is allowed.
• Do not post your flyer on top of other flyers
• One copy of each flyer must be left with Student Activities to be placed in the Postings Binder with the contact persons name, phone number and # of fliers stamped.
• The flyer will be stamped on the front in a visible location.
• Postings are not allowed on doors, windows, walls, ceilings, trees, telephone poles, glass, elevators or columns of any building.
• Only tacks & staples are to be used on bulletin boards.
• A list of appropriate posting locations will be provided by Student Activities, they are also listed below

Flyer Posting Locations

Banner & Rolldown Posting Policy

• The advertising must adhere to the general policy on content
• Banners must be more that 11 inches x 17 inches but less than 6 feet wide by 14 feet long if they will be hung in the Student Center with the exception that banners above the CAC can hang no longer larger than 6 feet by 6 feet long.
• No longer than 5 feet long in Pigott.
• The sponsoring group or organization maintains responsibility for the removal of ALL banners and they must be removed within 24 hours (1 Day) after the event.
• One banner per building is allowed.
• Student Activities must approve and date stamp all banners intended for campus.
• Each banner must be stamped by Student Activities (1 day after the expiration of the event) in a location which can be easily checked. Usually on the front, where the banner is attached to the building
• Banners may not be hung OUTSIDE of residence hall windows or the outside of buildings.
• Banners are not allowed on doors, windows, walls, ceilings, trees, telephone poles, glass, elevators or columns of any building.
• No banners are to be secured in such a way as to cause damage to the building or landscaping of the campus.
• Gaffer tape is to be used at all times and is available to be checked out with a student ID at Student Activities.
• All banners should be readable according to the judgment of the Student Activities staff.
• If banners do not conform to the standards of readability, sponsoring organizations may be asked to redraft the publicity.

Banner Locations

• Student Center banisters - length not to exceed 6 feet above the Campus Assistance Center (CAC)
• Administration central stairwell banisters
• Engineering banisters
• Pigott banisters - length is not to exceed 5 feet

Table Tents

• The advertising must adhere to the general policy on content
• Table tents must be 3 folded 11 X 14 or smaller.
• Each on-campus group is allowed a maximum of 60 table tents per event.
• 4 on-campus organizations may advertise with table tents at the same time but only TWO TABLE TENTS PER TABLE is allowed.
• Because tabletents are perishable, table tents will be approved for a maximum of one week.
• Table tents for the student center must be approved at Student Activities.
• Table tents for residents halls should be approved directly by the Housing and Residence Life Office.
• Table tents have a limited lifetime and may be discarded by any Student Center staff member if they are found on the floor, have food on them or they have not been stamped.
• Groups are responsible for monitoring their own tabletents and may replace those which are discarded provided they are approved by Student Activities.  

Pavement Chalk

• The advertising must adhere to the general policy on content and must be written in soluble chalk.
• Pavement Chalk may be required to be washed off my event organizers. 

Directional Signage & Sandwich Boards

• Help your guests find your event on the day by arranging directional signing.
• Sandwich boards are available from Conference and Event Services.
• The boards are 2 feet wide by 3 feet high
• The smallest sign you can make for a sandwich board is 8.5 x 11 inches (letter size)
• Reader boards are also available for indoor directional signing.
• Reader Use of sandwich boards has been limited in the Student Center due to fire code restrictions.
• Signs that have been posted in unoffical locations will be removed, e.g. signs posted on trees or sandwich boards that cause an obstruction.
• Signage in the Student Center is limited to certain spaces due to fire code.  Contact Conference and Event Services for these and other approved locations of directional signing.
• The Campus Assistance Center is able to put up 2' x 3' posters on the wall behind the desk in lieu of sandwich boards.

Digital Signage & TV Screens 

• The content must adhere to the general policy on content
• Advertisements must be 870x540 and/or some type of widescreen format and 150 to 200k size (JPG, PNG or TIF formats only).
• Advertisements are shown for 10 seconds.
• Advertisements will run for 1 week, 7 days, at a maximum .
• Videos are allowed on a case by case basis (MOV, MP4 and WMP formats only).
• Content may be altered and/or removed for content at any time.
• No non-SU event postings will be accepted at this time.
• Requests for posting should be submitted at least 24 hours before the advertisement will show up on the screen.  
• To submit images, please email them to StudentActivities@seattleu.edu

Seattle University Housing and Residence Life Posting Policy

• Student organizations, SU businesses, and individuals may advertise on-campus events and/or products in the residence halls by gaining approval and a stamp from the Housing and Residence Life Central Office. Events sponsored by Residence Life and Housing by RAs, RHA, and Hall Councils may be posted in the sponsoring buildings without approval.
• All approved advertising materials will be stamped and distributed to staff members for posting.
• Banners, posters, and fliers announcing campus events should indicate the name of the sponsoring organization or group, the nature of the event, the date and time, the location, cost (if any), and a contact number for more information. All publicity must be removed by the sponsoring party within 48 hours of the events conclusion.
• No chalking is permitted on any of the covered walkways, walls, or anywhere on Residence Life property or facilities. Banners, posters, and fliers may not be posted on elevator doors.
• Only blue painters tape or other non-destructive and removable hanging material may be used to post approved banners, posters, and fliers. Paste, glue, nails, and duct tape are not permitted. Staples and tacks may be used on bulletin board