The University Budget Office offers an orientation for cost center managers on a bimonthly basis. Please contact us if you have questions about how to manage your budgets.
The University Budget Office has created the Essential Terms for New Cost Center Managers. It can be accessed by using your SU credentials and logging in here.
Budget – Financial resources allocated to a cost center which provide financial support for particular activities. These funds come from the major revenue streams of the institution (i.e. tuition).
Base Budget – the default budget of a cost center. The base budget rolls forward from fiscal year to fiscal year until actively changed.
Current Year Budget – reflects base budget and all one-time budget adjustments within the fiscal year
SUDDS (Seattle University Data Delivery System) is the university's data warehouse and reporting platform. Reports hosted by SUDDS are developed by both Institutional Research and the Office of Information Technology. SUDDS is accessed via Internet browsers and requires a SU login and FERPA training.
To request access contact firstname.lastname@example.org.
For one-on-one training on SUDDS Financial Reports please email email@example.com or go to http://www.seattleu.edu/planning/Default.aspx?id=50172 to see upcoming training opportunities.
Better and more robust reporting is a priority of the University Budget Office, and the Finance Division as a whole. We are working hard to provide this. Divisional, departmental, and cost center budget managers should use the four SUDDS financial reports found in the Financials (GL) folder.
Over/Under Reports and Gift Activity and Balance Reports are provided quarterly to Divisional Budget Managers.
Mark Schoen, Financial and Information Systems Senior Analyst, provides monthly FRX reports.
Refer to SUDDS, GL Budget Summary Report.
The purpose of a budget transfer is to provide for increased budget authorization levels.
Budget transfers can be used to:
Budget transfers are not for:
For more information on budget transfers click here or contact Kerry Keller-Ash (X2206).
The purpose of a journal entry is to charge or reimburse between departments. If faculty salary dollars are being charged or reimbursed one must use the Payroll Action Form. Once your journal entry has been processed, you will receive a completed copy of the executed from Rita Lin (salary dollars) or Matthew Bird (non-salary dollars). Also you will see the journal entry in SUDDS, GL Detail Ledger Report.
Journal Entry Form
Financial Coding Structure – is a 13 digit number comprised of a fund #, cost center (department) #, and account #. The code signifies to the University where an expense is charged or revenue is credited.Fund – The first 2 digits of the Financial Coding Structure which identifies the source and intended purposes of financial resources. In most cases one uses the operational funds of the institution: 11, 12 & 23.Cost Center (Department) – a 6 digit unique identifier within the Financial Coding Structure specific to an organizational unit (e.g. Mailing Services, Bookstore, Honors, Diagnostic Ultrasound, ASSU Activities, Human Resources)Account – the last 5 digits of the Financial Coding Structure which identify the type of financial activity (e.g. salary expense, travel expense, gift revenue, tuition revenue)
Click here to learn about fund codes.
Click here for a list of commonly used account codes.
Operational departments that need this information are provided it on an annual basis. For assistance contact the University Budget Office.
Phone: 206-296-2206Fax: 206-296-6147
Mailing Address: 901-12th Avenue, Seattle, WA 98122-1090Campus Location: University Services Building, Room 107