Once new employee is hired, the following forms (documents)
are used to generate payments to employees:
Payroll Change Notice (PCN)
PCN is used for staff (salaried exempt/non-exempt), hourly
(union/non-union) employees, and temporaries, for the following
purposes:
- New Hire
- Change Employment or Job Information
- Change Account Distribution
- Place on Leave or Return from Leave
- Rehire
- Transfer
- Termination
Faculty Employment Contract
In April, regular faculty will receive their renewed Faculty
Employment Contracts issued by Office of the Provost. The form
includes the following information:
- Faculty member
- Academic year
- Compensation
- Choice of how the payments should be distributed
Office of the Provost with the approval of budget director
will indicate on the bottom of the form how the salary is allocated.
Summer School Letter of Appointment
Faculty and/or adjuncts are issued Summer School Letter of
Appointments for teaching in summer.
Letter of Appointment
Faculty and/or adjuncts are issued Letter of Appointments for
teaching duties. LOA is issued on a quarterly basis or for an
academic year.
Student Employment Action Form
Students are issued Student Employment Action Forms to authorize
employment on campus. Student Employment Action is used for both
work and non-work study students.
Letter of Appointment for Jesuits
Jesuits are issued Letter of Appointments. Their salaries are
processed through journal entries done in the Payroll Office.
All of the above forms must have at least the following elements
for the Payroll Office to process paychecks correctly:
- Name of Payee
- Compensation
- Paydays,and
- Budget Allocation.